Committee Meeting Minutes 6 June 2023

COMMITTEE MEETING MINUTES 0900hrs 6 June 2023 Percy Café, Airport Precinct

Present:

Jet: Mike Pearson, Ant Barr, Neil McGarvey, Jim Drake, Jim Thomas, Ian Varcoe, Matt Allan, Stephen Kunz

TurboProp: Chris Chilcott-Parker, Brandon Scaife, Ben Hopper, Shinga McLeod

FSI: Kelvin Sangster

Apologies: Angus Ward

Previous Minutes: Vote for Accuracy - Moved MP, seconded NM – carried

Matters Arising:

Superlife Cash Fund: $40,000 put into a Term Deposit, $36,000 remaining in Superlife Cash Fund. NZ Funds: signatories changed on NZF to add Jim Thomas and Angus Ward, plus Neil McGarvey (Treasurer) remains.

Wise Card update – Paul Dawson 787 Deputy Fleet Manager, has said the Company hope to sign a contract in the next week or two. They will then provide details for setting up individual accounts and obtaining cards. This would take another 7-10 days. Initially only JFK and PVG would go cashless. It will be a manual process via Payroll to deposit allowances into individual accounts on day of TOD departure. Eventually this will be rolled out to more ports and a digital solution put in place. Initially the standard Wise withdrawal fees will apply but Company intends to negotiate these down.

Committee discussed tax liability as follows:

From what the Committee can gather, tax experts’ opinion is that unspent allowances are liable for tax - as they are meant to be reimbursement for meals. This is no different if paid in cash or via a Wise card, since Air NZ is audited every 5 years and records of allowances paid are part of that audit. Most recent audit this year was satisfied and in fact impressed with the system of annual allowance review carried out by Air NZ and Pilot Unions. So there is little risk of IRD action from a corporate perspective.

If a pilot is personally audited it will likely be due to a company, trust or other financial entity that they have. If personal income does come under the spotlight then most likely they will be asked for receipts to prove all reimbursement allowances have been spent. If receipts are not available then the person will be required to keep receipts for a period, eg 3 months, to prove expenditure while on TODs.

While not providing advice, it was discussed that keeping allowances separate from other financial entities, loans or transactions would be prudent.

• EOY Principal Officer Reports – required to the Secretary by end of September for AGM 24 October.

President’s Report – recap of Head to Head (Strategic Governance) meeting last week. 4300 new employees recruited in last 12 months, growth is very strong and we are at capacity. Longhaul competition in next year worst we’ve seen in a long time. Costs up 30% and AKL airport costs rising also. Engineer shortage most critical, recognition that a Pilot shortage is also looming. Some churn in middle management such as HOPE Courtney Smith leaving soon.

Industrial Report

Board Dinner recap – Board has a strategic and broad view without knowing the details of the business. Worth going to promote FANZP as everyone got to speak.

We need to differentiate ourselves from FANZ cabin crew which is now a very large union with majority of cabin crew. Remember to use the full Federation of Air NZ Pilots name, or Federation for short as that is unique.

Confidentiality standards for Committee members: as a result of the TP livestream questions and Company complaint, Ant put out an email reminding Committee members to exercise restraint and keep the relationship with the Company cordial.

TPSC being used for negotiating items rather than its proper purpose as a Steering Committee – Jo McCauley approached to retrain management about proper purpose. Action: MP to liaise with Jo, Christine, Courtney, CCP

Negotiations: February/March next year, we need to start thinking about terms now. The 3 x 3 agreement has 3 more years to run until 2027; but terms can be negotiated.

Negotiation Team: Ant Barr, Jim Drake, Neil McGarvey. MP suggested a TP rep should sit in with the Jet Negs team in an SME role.

Low Hour Pilots and Workshop on 31 July: need more clarity on purpose and direction. Question the company on state of recruiting and why applicants are receiving letters saying nothing available on Jet? Situation is confused.

Discussion on PUIT rate and type of lock on – company to reply tomorrow.

Action: CMG

Secretary

Business as Usual, encouraging steady stream of new hire TP membership applications. Setting 24 October as Committee meeting and AGM date. Will set up online attendance option as this was successful during Covid.

Treasurer

Subs for next year will be increased due to rising costs, especially Website revamp (see below), and changes in salary bands due to recent new pay scale.

Request from BH to pro rata new members to only pay the correct proportion for the remaining membership year.

Currently:

• $280 for those members whose basic salary is $160,000 and above

• $180 for those members whose basic salary is $105,000 to $159,999, and

• $100 for those members whose basic salary is up to $104,999

Subscription Rates for 2023/24 due to cost increases and salary rise:

• $370 for those members whose basic salary is $190,000 and above

• $250 for those members whose basic salary is $110,000 to $189,999, and

• $100 for those members whose basic salary is up to $109,999

Committee discussed and unanimously agreed to set these rates. International Wise card covered previously.

Queenstown hotel overflow into Crowne Plaza, San Francisco possibly looking at new hotel.

Security has done a review of SFO and determined that the security risk at hotel is no greater than at Stanford Court area and across the city. JD will ask Mike Billett to see if fleet can provide comms around the security concerns raised and the group security recommendations.

Turboprop

CCP: working group held to look at breakfast availability at hotels, which is the key problem and TPSC will look at this.

Close to an LOA on the Gisborne Portside Hotel

Appoint and Second

Trainer A&S Agreement has been applied to a Management pilot, plus legally you need a genuine intent to employ a person in a job. This is not being followed. TPSC to raise

Primary Carer Leave and Applying for Jet Position

Ben and Shinga queried this, as pilots need a valid medical to apply for a position. Clarified that the medical is still valid while pregnant but has a restriction applied, so can still bid and be assigned a Jet Seniority Number.

Discussion around consistency of application of this rule across all pilots, and by extension other positions in the Company.

What about external applicants who are pregnant, or pilots applying for a course vacancy – they have to turn up at the course or have their bid removed. Does the same principle apply? After discussion the Committee felt that this issue is far bigger than just TP application to Jet, and would require a fundamental change in the CEA.

Action: CMG and JPSC to raise this issue

Technical

Data sharing agreement still being worked on and P&W agreement nearly signed. Q300 Fastbox modification proposed to send data, only 88 parameters but better than currently. Company propose to send data to P&W Canada for analysis then return it to the FOQA system. Cannot derive date, time or flight number.

Committee satisfied with this arrangement but needs to be covered by an LOA based on the Jet Data Sharing clause in the CA.

Action: Ben to write LOA

Company propose using Airbus data, only from the central maintenance computer, for a 6 month trial on AVIATAR data analysis software. This data is being sent to Airbus already so we have no concerns about using it.

Committee satisfied with this 6 month trial.

Discussion about JFK data from previously agreed 22 flights gathered, but being analysed using GE software as it turned out to be more complex than anticipated. A number of agreements are impending about data sharing and access to detailed data possibly down to individual pilot level. This needs to be considered by the Industrial side of FANZP in terms of its value to the company, privacy, containment and protection of the data.

Big picture concerns are keeping data from the media in case of an incident, plus also recognising the value associated with it.

Action: include in Negotiation terms and conditions

Flight Simulator Instructors

First CMG held since new CA signed.

Working groups established – Roster On, Roster Off and Annual Leave allocation. ALPA have proposed a Seniority system for FSIs and a working group may be set up to investigate this.

Union Brief to FSIs – AB to liaise with Amy Gordon to inform us when FSIs are joining so they can be followed up by Kelvin and Matt.

FSI Member AL issue – AB plus MP to liaise with KS and Company

Medical and Welfare

Member application for assistance after surgery and time off work due to suspended medical. It appears the member will receive regular payments from Loss of Licence insurance.

Committee not sure about circumstances of genuine hardship in this case and needs more information to assure members that their funds should be used in this case. Action: Matt Allan

Digital

AvioBook – Mid August introduction.

AirBus E- QRH and Checklist updates not til October 2024 General Business

Assistance Fund – balance remaining $36,000 after refunds paid to members. Refunds are open until end of the year.

Scholarship Proposal - Flying NZ

Ross MacPherson Memorial series

Currently 5 scholarships annually of equal value - about $3300 each. Donors like CAA, Airways, NZAF, Avsure give varying amounts that are pooled into the scholarship fund then split equally.

Donors sit on a committee to choose recipients. Applications are assessed Sep/Oct each year.

Individual sponsors’ names attached to scholarships and attend presentations in March each year at Nationals.

Recipients roughly at stage of first solo, then use scholarship for consolidation. Therefore students must have started training and put some money in. All funds spent on students, eg if one drops out, money goes back into the pool.

We can set criteria - background, stage of flying, donation amount, etc

Flying NZ FANZP Scholarship proposal for $3000 p.a which will enable long term commitment from us.

Discussion held, especially around stage of flying for the scholarship. Clarified that Flying NZ is umbrella organisation, Young Eagles are under 18s. The Committee felt it would be preferable to contribute to PPL rather than first solo. General agreement to help fund consolidation towards PPL.

Comment that “Instrument Flying stops people dying”. Requirement for our scholarship will be that the money spent must first finance the IFR hours required for PPL before other consolidation hours.

All Members but particularly those who contributed towards the original Assistance fund will be kept appraised of progress. Refunds can still be requested up to end of the year.

Website Update Project – Angus Ward + Ben Hopper

Digital consultant Matt Willis has quoted $3800 for a Squarespace Website including online payment, with SharePoint and email access at $10 per person. Need to clarify exact costs per person. Committee in favour of exploring this option with more details and exact costs. Ben Hopper, Angus Ward, CCP, Brandon to pursue this option.

The group will also look at Business Cards and standard email format plus letter template and rebranded FANZP logo.

Action: Ben to circulate letter template as temporary solution.

Strategic Engagement Charter – Approval required from Committee.

Mike Pearson took the Committee through the changes to the Charter which essentially changes the terminology from “HPE” to “Strategic Engagement”.

MP will circulate a final version and Committee will vote online.

Next Meeting

Venue? Airport hotels or Cafes? Room for 25 people plus online attendance options. Action: NM to investigate

1330 Meeting Closed